Privacy Policy

Modified: 11 July 2021

Therapoid is committed to protecting your privacy. We developed this Privacy Policy to share with you our information collection practices and the options you have when visiting or using its applications or related services (hereinafter referred to as “the Website” or “the Site” or “OT”) via any client or application. This Privacy Policy is an online Privacy Policy and applies only to information collected from you through this Therapoid’ Therapoid™ website (this “Website”).

This Privacy Policy does not apply to information that you furnish to us offline or in any other manner except through this Website.

Please note that other websites affiliated with, Inc. may be governed by separate policies. If other Therapoid’ websites do not have a privacy policy, this Privacy Policy shall govern such other Therapoid-owned and/or operated websites.

When visiting any of our other sites, please refer to its, of in the absence of, this Privacy Policy.

By using this Site, you are agreeing to accept the practices described in this Privacy Policy.

Therapoid occasionally may update this Privacy Policy. When we do, we will revise the "updated" date at the top of the Privacy Policy. In the event that we make material changes to this Privacy Policy, we will notify you at our option either by placing a prominent notice on the home page of our Website or by sending you a notification directly. We encourage you to review this Privacy Policy periodically to stay fully informed about how we are protecting your personal information. Be advised that your continued use of this Website constitutes your agreement to this Privacy Policy and any updates.

As referenced throughout this Privacy Policy, the term “Personally Identifiable Information (Persona)” means any piece of information that potentially can be used to uniquely identify, contact, or locate a single person and that Therapoid collects from you. Personally Identifiable Information (Persona) includes, without limitation, the following: username, password, first name, last name, address, e-mail address, phone number, birth date, credit card number, IP addresses, audio or video in which you are depicted or identifiable, etc.

Any Personally Identifiable Information (Persona) collected by Therapoid will be safeguarded to protect against unauthorized access. Procedures are in place to secure any personal information provided to Therapoid.

Therapoid stores your personal information in a computer database on dedicated servers that allow only limited access. Therapoid employs commercially reasonable efforts to protect this information from loss, misuse, and other unauthorized disclosure, alteration, or destruction.

Who is Collecting Your Information

Therapoid and its affiliates are the sole owners or custodians of the information collected; except as otherwise provided in this Privacy Policy, we will not sell, share or loan this information to any third party. However, we may use and share aggregated information that does not personally identify you with third parties in order to improve the Site for our Website users. You can always be assured the information we collect is used to provide a more personalized experience for our Website users. Such "site usage" and statistical information may be made public information at Therapoid’ discretion.

Please note that we do not control all content served in conjunction with our Site. Therapoid site may include content from other parties that may perform user activity tracking other than that described herein. In particular, some of our partners may use "cookies" in ways that we do not.

None of the required information and/or optional information collected on any form on this Website is used for other purposes than those stated on such form or in this Privacy Policy; however, as discussed below in more detail, Therapoid may share information provided through the Website with third parties under contract with Therapoid to assist in providing certain services or other features offered to our Website users. In the event that Therapoid utilizes a third party to provide such services, our contract with the third party will include obligations upon the third party to keep all information obtained during such contract confidential and secure.

Who is Collected, and How Do We Use It

Although we may provide a mechanism for you to browse the public pages of our Website without registering or providing any Personally Identifiable Information (Persona) other than IP addresses, certain sections of our Site do include forms on which you may choose to supply personalized information that will enable you to make purchases online, access premium content or receive individualized services or features that we cannot offer anonymous users, and certain other pages of our Website can be accessed only by registered users.

You can always choose not to provide information; however, if you do choose not to provide such information, you may not be able to make purchases via the Site, access certain areas of the Website, obtain premium content or take advantage of certain other Website features.

Except as necessary to facilitate or fulfill any aspect of any services, products, or features that you purchase, request, register for or subscribe to via the Website, or as otherwise set forth in this Privacy Policy, we will not intentionally sell, lease, share or exchange your Personally Identifiable Information (Persona) with any third party.

To access pages requiring registration, you will be required to create a User Account by completing the registration form and creating or supplying a User ID, alias and password. If you create a User Account, Therapoid collects certain Personally Identifiable Information (Persona) when you register, including your username, alias, password, first name, last name, and e-mail address.

If you register for premium services, such as Therapoid’ message boards, PRO services, or OT's data/analytics, or you wish to gift a subscription to another person, a credit card number as well as contact for a third party recipient, if applicable, will be collected.

It is optional for you to decide whether to provide additional information beyond these items. Credit card information is never stored on or by Therapoid. It is processed entirely by a third-party processor via secure transaction.

Special Notification with respect to Children's Privacy (Users under the age of 13)

In response to concerns about protecting children's privacy online, Congress enacted the Children's Online Privacy Protection Act of 1998 ("COPPA"), which sets forth rules and procedures governing the ways in which Web sites may collect, use and disclose any personal information for children under the age of 13. Therapoid does not target children under the age of 13 and does not offer or knowingly sell any of its products or services to children. Moreover, Therapoid DOES NOT:

  1. Request or knowingly collect personally identifiable online or offline contact information from users under 13 years of age;
  2. Knowingly use or share personal information from users under 13 years of age with third parties;
  3. Give children the ability to publicly post or otherwise distribute personally identifiable contact information;
  4. Entice children with the prospect of a special game, prize, or other activity to divulge more information than is needed to participate in the activity.

The following are categories of pages on the Website where we collect Personally Identifiable Information (Persona) about you.

Alerts & Notices

Our Website offers features that allow you to receive electronic alerts, such as Therapoid service announcements, commercial and special offers, epidemiology and clinically related information, notices about updates to our Website, other promotional announcements, new products and services, and other information. When you sign up for such electronic alerts or notices, we will collect certain Personally Identifiable Information (Persona), which may include without limitation your name, mobile number (if you opt-in to receive text alerts), e-mail address, and other basic contact information. As noted, we will send you occasional updates about the site, various market update information from us and our parent company, OT, and select advertising via email. In any such email, you will have an "opt-out" link you can use to remove yourself from the lists for any and all specific types of emails we may send. We send the emails ourselves and do NOT give or sell your email address to marketers or anyone else.

Personally Identifiable Information.

Provided optionally (“Opt-in”) by the User, such information is used to build a Persona. The Persona is a rapid identification system that enables users to rapidly identify professional characteristics (publications, grants, educational level, languages spoken/written, geography, etc.). Therapoid reserves the right to modify the Persona while maintaining the Opt-in information provided at the discretion of the User.

Newsletters and Other Subscriptions.

Various pages on our Website include forms that permit you to subscribe to newsletters, journals, or other subscriptions. When you register to receive newsletters or other subscriptions, we will collect certain Personally Identifiable Information (Persona), which may include without limitation your name, address, phone number, e-mail address, confirmation of age, and other basic contact information.

Online Purchases/Premium Content

If you order products or subscribe to premium content via our Website, we will collect Personally Identifiable Information (Persona), which may include without limitation, name, address, phone number, e-mail address, and shipping and other contact information for the recipient of the item (if different than yours), your name and account number (if applicable) as well as payment information, such as credit card number, billing address, expiration date, and other billing information.

Surveys and Other Voluntary Demographic Information

In addition to the above information, certain forms on various pages throughout our Site may ask users to voluntarily provide a limited amount of demographic information. In addition, Therapoid or its affiliates may conduct online surveys that ask you for demographic data, such as your zip code, age, or income level. Therapoid or Therapoid' agents may also contact you by e-mail, using your e-mail address collected when you filled out one of the forms on our Website, with the option to participate in consumer research studies. Providing such demographic information and participating in such surveys or other consumer research are always voluntary. Therapoid aggregates the responses we receive before using the information to improve the products and services we offer. We do not link your individual responses to your personal information at any time. Therapoid uses this information only for internal marketing research to help us better serve our users and customers.

Contests, Sweepstakes & Games

From time to time, Therapoid may offer sweepstakes, contests, or other games. If you participate in such promotions, Therapoid may ask for some personal information, such as names, phone numbers, e-mail addresses, or other contact information, so that we can contact potential contest or sweepstakes winners. We will clearly post the rules and terms of each contest or sweepstakes. Please note that, from time to time, Therapoid may retain third party vendors to administer such sweepstakes, games, or contests and in such circumstances, those third parties will be required to collect your personal information in order to administer and fulfill the promotion, as well as to contact potential winners. Please review the Official Rules for such promotions carefully, as the personal information collected during these promotions may be subject to the privacy policies of these third-party vendors as well as this Privacy Policy. In that event, the Official Rules will refer you to the privacy policy of the third-party vendors. Please review those privacy policies as well, because Therapoid does not have control over the treatment of personal information by such third-party vendors.

Marketing, Promotional or Other Transactional Communications

As noted above, if you have opted in to receive marketing, promotional, or other informational communications from or on behalf of Therapoid, we may use your e-mail address from time to time to contact you to announce new features, products or services that may be available in our stores or on our Website or to send news and information regarding Therapoid or its products or services. You can opt-out of receiving these promotional communications at any time by following the instructions in the e-mail.

We may also use your e-mail address to contact you to verify and/or update any information related to services, features, or transactions that you have requested via our Website. Although you may opt-out of the promotional e-mails as noted above, you should be aware that, that as long as you use our products and services or otherwise maintain a business relationship with us, however, you may not opt-out of receiving communications from us relating specifically to those products and services or that business relationship.

Private Message and other Contact Pages

You may also provide Personally Identifiable Information (Persona) to us when you voluntarily communicate with us, such as by requesting information via e-mail, utilizing the private message features on the Website, or otherwise contacting us electronically. We may retain such Personally Identifiable Information (Persona) for use and disclosure consistent with this Privacy Policy.

Change in Ownership or Business Transfers

As we continue to develop our business, we might sell or buy assets. In such transactions, customer information generally is one of the transferred business assets. Also, in the event that Therapoid or substantially all of its assets are acquired, customer information, including Personally Identifiable Information (Persona), will of course be one of the transferred assets to the extent permissible under law.

Other Information

We collect additional information about how you use and access our Website to analyze trends, administer our Website, track user’s navigation on the Site and gather broad demographic information for aggregate use, which enables us to improve the Site by making it more accessible and easier to navigate. For example, we may automatically receive and record information in our server logs from your browser, including your IP address (the Internet address of your computer), your computer’s name, the type and version of your web browser, referrer addresses, and other generally-accepted log information. IP addresses may be linked to other Personally Identifiable Information (Persona). We may also record page views (hit counts) and other general statistical and tracking information, which will be aggregated with that of other users in order to understand how our Website is being used.


By use of this Website, you consent to our use of cookies. A "cookie" is a piece of data stored on your computer, or accessed by your computer, containing information about you and your user environment to improve your experience within OT. Cookies do not contain any registration information that would personally identify you, as all such data is kept behind our firewall. Cookies do not allow us to track your usage of other Websites or the Internet in general. In addition, when registered users visit our Website and log-in using their passwords, our Website uses "persistent cookies" and/or "session cookies." Cookies are a form of technology that a server exchanges with your browser when you access our Website or a section of the Website, Cookies allow you to navigate our Website without being required to enter your password more than once during your visit to our Website. When logging in to the Website, checking the "Remember me" box will result in a persistent cookie; unchecking it will result in a session cookie being used instead. Most web browsers are set to accept cookies by default, though you can manually disable the cookies feature of your browser. You should review the online documentation relating to your browser or consult with the provider of your browser for instructions on how to disable cookies. Please note that if you disable cookies on your computer, some parts of the Website may not function properly or offer you the same degree of personalization. Some generalized information about cookie technology can be found at


A “referrer” is the information passed along by a web browser that references the web URL you linked from and is automatically collected by our Web server. We may collect and use this information to understand the Websites referring traffic to our Website and to present appropriate content to our potential users. We may tabulate referrer information on an aggregate basis to identify trends and traffic patterns. Therapoid may share aggregated demographic information with our partners. This is not linked to any personal information that identifies any individual person. Therapoid may use your profile information to create personalized content, offers, and services, but this information will only be used by Therapoid and its affiliates.

Other Disclosure

Therapoid and its affiliates may disclose any or all of your Personally Identifiable Information (Persona) if we are required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the law or comply with legal process served on us (for example, under a subpoena, court order or other regulatory requirement or to maintain or protect the security of the Website); (b) protect and/or defend our rights or property or other legal interests or of any Website user; or (c) act in urgent circumstances to protect the safety of the public or other users of the Website. This includes exchanging information with other companies and organizations for fraud protection and credit risk reduction. From time to time we receive requests to disclose the identities of our users. As noted above, we do not disclose the identities of our users unless we are legally required to do so. However, you should be aware that the identifying information specific to your use of Therapoid, including your IP address, name, and email address will be delivered when requested by a legal subpoena, subject to the following:

If a governmental agency (for example, the Securities and Exchange Commission, law enforcement agencies, United States Attorneys' offices, or similar governmental agencies) sends us a subpoena, we will comply with it. If we receive a subpoena by a third party that is not a governmental agency (for example, a subpoena in connection with civil litigation), we will attempt to contact the user whose identity has been requested using the contact information the user provided during the registration process including by email and/or a message sent to your Therapoid account so that you may seek to prevent our delivery of this information or quash the subpoena. We will wait 10 days after notifying the user before complying with the subpoena by disclosing the identity of the user unless the subpoena requires us to disclose this information before then. If we cannot wait 10 days because of the deadline in the subpoena, we will advise the user of the deadline included in the subpoena when we provide notice that we received it.

If you are a paying subscriber to Therapoid, you are able to send and receive private messages using our database system. Our policy is that we will not deliver the contents of private messages to anyone, even when demanded via subpoena. As a user of Therapoid, however, you should understand that this is no guarantee that we won't someday be forced by a court to deliver this information. It hasn't happened yet, but please be advised that it is possible. For more information on our policies for handling subpoenas, please visit our Subpoena Policy

Use of Third Parties or Agents by Therapoid

As noted earlier, Therapoid may employ third parties or other companies to perform functions on our behalf, such as processing and fulfilling online orders or requests, such as online purchases or other transactions via the Website, processing credit card payments, shipping or delivering packages, providing customer service, sending print and electronic mail, removing repetitive information from customer and e-mail lists, maintaining and analyzing information collected and/or stored via the Website, hosting sites from this Website, measuring the effectiveness of promotions and e-mails, performing analyses of users’ activities on, serving images, videos, audio, manuscripts, and other scientific and market information via our Website, and fulfilling other functions necessary to our business.

Therapoid also may use third-party vendors or other companies to assist in providing certain services, products, and communications to you, such as delivering newsletters, alerts, and other communications to those Website users who have opted in to receive them. In the event that we utilize third-party vendors or companies to provide any of the services described above or similar services, we may need to share your Personally Identifiable Information (Persona) with them to enable those companies to perform their obligations. However, we will provide these companies only with that information necessary to perform their functions on our behalf, and we will not authorize them to use your Personally Identifiable Information (Persona) for any other purpose. In such event, these companies are required to agree, in writing, that they will abide by the privacy statement and privacy standards implemented herein, including the relevant confidentiality and security provisions.

Third-Party Advertising/Cookies

We use third-party advertising companies to serve ads when you visit our website. These companies may use information (not including your name, address, email address, or telephone number) about your visits to this and other websites in order to provide advertisements about goods and services of interest to you. If you would like more information about this practice and to know your choices about not having this information used by these companies, click here. In addition, in the course of serving advertisements to this site, our third-party advertisers may place or recognize a unique “cookie” on your browser.


You should be aware that there is an inherent risk in transmitting any data electronically. This risk is inherent in all Internet dealings. Consequently, we cannot guarantee that any Personally Identifiable Information (Persona) transmitted will be prevented from being viewed or used by any particular person and therefore, you agree to hold us harmless from and against any injury, financial or otherwise, that results from such unauthorized viewing or use. Moreover, e-mails sent to us over the Internet are susceptible to detection, decryption, eavesdropping, or tampering. Thus, you agree to hold us harmless from and against any harm, financial or otherwise, that results from such detection, decryption, eavesdropping, or tampering of e-mails.

In addition, you must take steps to maintain the security of your private information by keeping your password and other personal information confidential. It is important for you to protect against unauthorized access to your password and to your computer. Be sure to sign off when finished using a shared computer.

Updating Your Information

Therapoid will always permit you to decline -- or “opt-out of” -- certain mailings and other materials we may offer. You may opt out of further communications at any time by following the instructions in the e-mail that you receive. If you do not want to receive an e-mail from us, your most immediate recourse is to update your preferences on this page by entering the e-mail address that is receiving the e-mail, checking/unchecking the appropriate selections, and then click the Update button at the bottom of the page. Alternatively, you may file a Support Request, contact us via e-mail at, or write to us with your request, at the mailing address as follows:, PO Box 30085, Cincinnati, OH 45230 USA


Our Site may contain links to other sites. Please be aware that Therapoid is not responsible for the privacy policies of other sites. We encourage our Website users to be aware when they leave our Website and to read the privacy statements of each and every Website that collects Personally Identifiable Information (Persona). This Privacy Policy applies solely to the information collected by our Website.

European Union General Data Protection Regulation (GDPR) amendment to this Privacy Policy statement

We respect your privacy and desire to understand how your information is used and so to keep in pace with the new data protection law known as the European Union's (EUs) General Data Protection Regulation (GDPR), taking effect from 25 May 2018. We will be updating our Privacy Policy, Terms of Use of our Website, and Terms of Service.

It is the policy of Therapoid to protect and preserve the privacy of its users and customers, and the confidentiality of the information they provide, subject to conditions described below. To demonstrate our commitment to privacy we encourage all of our current and prospective users to read this Privacy Statement Amendment carefully before using the scientific crowdsourcing system.

This privacy statement discloses what information we gather, how we use it, and how to correct or change it. It is our intention to give you as much control as possible over your privacy in regard to your Information. Be assured that we will not disclose personal information to third parties without your consent. By using our site, you agree to the terms of the Terms of Service (TO) and our Privacy Policy. Therapoid reserves the right to expand and/or modify this Statement at any time.

  1. Security. Therapoid is committed to providing the highest level of security and privacy. All transactions of user authentication are conducted using Secure Socket Layer (SSL) technology, supported by most browsers, which encrypts all information that is sent to us. Our security certificate has been verified using the best commercially available encryption on the Internet. We take every precaution to protect personal information from loss, misuse, unauthorized access, disclosure, alteration or destruction by implementing policies and procedures to ensure that personal information is kept only for the purposes for which it has been gathered.
  2. Information. We take measures to ensure that the information you provide is recorded accurately and completely. We provide you with access to your personal information at all times for correcting or modifying that information where appropriate.

    Information Collected from/about Users is used exclusively for the purpose of providing better service. It is never released to third parties except when expressly permitted by the User. Any information you provide is completely confidential and will be protected from unauthorized use.

    Cookies. Therapoid uses cookies to recognize our clients when they visit our site. That allows us to customize their experience on our web site. You may need to have cookies "turned on" or enabled in the browser you use in order to register. But if you choose to disable cookies you still will be able to navigate the site. Cookies do not store any personal information. All the information is entirely confidential and is never sold or seen outside of the company. Therapoid may display links or advertisement of /to other sites and companies that may also use cookies. In such cases, Therapoid cannot be held responsible for any and all information that these parties collect through the use of cookies. You are hereby advised to familiarize yourself with privacy policies and information sharing standards of these sites as they may be different from Therapoid' policies and standards.

    System information. Therapoid reserves the right to collect and store such information as IP address, browser type or operating system type. All the information is highly confidential and will be used exclusively for system administration purposes. This information helps diagnose problems, monitor traffic and site usage.

    Email. Therapoid uses email to notify our Users, members, or clients about changes in the status of their message board entries, changes in the database, on our web site, or when new services or features are added. As part of the service, Therapoid may send emails notifications whenever there are special features or new features. Our email list is confidential and is never sold or given to third parties.

    Change or Modify Your Information. You can change or modify your profile at any time by using your customer ID (login) and password. This approach guaranties safety of your information. Please immediately report any unauthorized use of your customer ID (login) / password or computer equipment. Therapoid is not responsible for any damage, loss or change of information resulting from an unauthorized use of your customer ID (login) /password or computer equipment.

  3. Disclaimer. Communication over the Internet as well as applications used to provide services over the Internet are subject to various security risks. In no event shall Therapoid be responsible for any damages or losses whatsoever, direct or indirect, incidental or consequential, special or punitive, arising from or relating to the unauthorized use, change, deletion or exposure of any information, confidential or not, resulting from unauthorized breaking into the system or any other breach of security, or system failure. Therapoid hereby disclaims all warranties with regard to the hardware and software used to provide security and support this web site including all implied warranties, fitness for a particular purpose and incidental, special, direct or consequential damages. Accordingly, Therapoid, its officers and employees, partners, affiliates, subsidiaries, successors and assigns, and its third-party agents shall not, directly or indirectly, be liable, in any way, to you or any other person for any inaccuracies, misuse, errors, third party interceptions, viruses, or hacker attacks resulting in loss of data or services including, but not limited to errors or interruptions in the transmission or delivery of services. Therapoid contains links to other sites. These links are provided exclusively for information purposes and to assist in locating other Internet resources. Therefore, we are not responsible for the privacy practices or the content of such web sites.

  4. Summary. By accessing this site and using its services, you unconditionally agree with the terms of this Privacy Statement and our Terms & Conditions. You agree to comply with the terms that govern the use of this site and its services and that also govern all information provided by you and other users of Therapoid. If you do not agree to all or any of the terms of this Privacy Statement, please do not use this site.

    Questions about Our Privacy Policy If you choose to visit our Website, your visit and any dispute over privacy is subject to this Privacy Policy and our Terms of Service, including limitations on damages and application of the law of the state of Ohio. Please let us know if you have any questions about our Privacy Policy. Simply send us an e-mail to